Top 9 US Remote Staffing Agencies to Hire Talent in 2025

Remote work in 2025 is reshaping how businesses hire. Choosing the right staffing agency can save costs, simplify hiring, and connect you with skilled remote professionals. Here are the top 9 US remote staffing agencies, each offering unique services for businesses of all sizes:

• RemotelyTalents: Subscription-based hiring from Europe and Latin America. Pricing starts at $1,000/month.
• DistantJob: Specializes in remote IT professionals with a success-fee model.
• Boldly: Offers executive assistants and flexible support roles.
• BELAY: US-based virtual assistants with a flat fee of $1,380/month.
• MyOutDesk: Virtual assistants from the Philippines and Morocco with cost-effective subscriptions.
• Prialto: Managed executive assistant services starting at $1,400/month.
• Double: Dedicated virtual assistants for executives.
• Equivity: Focused on legal, administrative, and marketing support.
• Hire with Near: Connects businesses with talent from Latin America for technical and creative roles.

These agencies provide options for subscription-based, placement fee, and hybrid models, catering to businesses with diverse hiring needs, from IT to administrative support.

Quick Comparison

Agency	Focus Areas	Cost	Model	Ideal For
RemotelyTalents	IT, Marketing, Finance	$1,000–$1,450/month	Subscription	Startups, SMBs
DistantJob	IT Professionals	Success fee	Placement	Tech companies
Boldly	Executive Assistants	Varies	Placement	Professionals, leaders
BELAY	Virtual Assistants	$1,380/month	Subscription	Mid-sized businesses
MyOutDesk	Virtual Assistants	Subscription-based	Hybrid	SMBs, cost-conscious businesses
Prialto	Executive Assistants	$1,400/month	Subscription	Executives, large businesses
Double	Executive Assistants	Varies	Subscription	Professionals, executives
Equivity	Legal, Admin, Marketing	Varies	Service-based	Law firms, finance, real estate
Hire with Near	Technical, Creative Roles	Transparent fees	Hybrid	Tech, eCommerce, startups

Each agency brings different strengths. Subscription models offer predictable costs, while placement services cater to one-time specialized hires. Evaluate your needs - whether it's IT talent, administrative support, or flexible hiring solutions - and choose the right partner for your business growth.

20 Best Remote Staffing Agencies in 2025: Expert Reviews

1. RemotelyTalents

RemotelyTalents connects U.S. businesses with top remote talent from Europe and Latin America using a straightforward, subscription-based approach. This agency stands out as a prime example of the efficient and forward-thinking staffing models shaping the U.S. remote hiring landscape in 2025. By focusing on quality-driven recruitment, they’ve carved out a strong reputation in the global talent acquisition space.

What makes RemotelyTalents different? Their commitment to quality over quantity. Instead of overwhelming clients with endless resumes, they present 3–4 carefully vetted candidates within just two weeks for each role. Candidates are evaluated on technical expertise, soft skills, cultural alignment, and English proficiency at a C1 level or higher.

Core Focus Areas

RemotelyTalents focuses on placing remote professionals in five main sectors:

• Marketing & eCommerce
• IT, Data, and Engineering
• Finance & Accounting
• Operations
• Business Development & Sales

Their talent pool is largely drawn from Europe and Latin America - regions known for their strong technical abilities and compatibility with U.S. business practices. They specialize in sourcing professionals who can seamlessly integrate into existing teams, filling roles like software engineers, data analysts, digital marketers, and executive assistants.

Staffing Model

The company operates on a Recruitment-as-a-Service (RaaS) model, offering transparent subscription pricing that eliminates traditional placement fees.

• On-Demand Plan: $1,450 per month per role.
• Partner Plan: $1,000 per month (12-month commitment) for unlimited hiring, with one active role at a time.

Both plans include a 90-day replacement guarantee, making budgeting predictable while often reducing costs compared to conventional recruiting methods.

Key Strengths

RemotelyTalents employs a proprietary tech stack that combines an advanced database, applicant tracking system (ATS), and AI-powered matching tools to speed up the hiring process. A senior talent manager oversees every step, from sourcing candidates to onboarding.

They also handle the complexities of cross-border hiring, including compliance with international labor laws, contracts, and payroll. This takes the legal and administrative headaches off the table for U.S. companies expanding their remote workforce.

Another advantage? Their talent pool from Europe and Latin America aligns well with U.S. time zones, making real-time collaboration much easier.

Ideal Use Cases

RemotelyTalents is a great fit for small to medium-sized businesses and startups aiming to grow their remote teams without the need for an in-house recruiting department. Companies planning to hire 4–6 remote employees annually can save significantly with the Partner Plan compared to traditional methods.

This service is particularly valuable for tech companies, digital agencies, and SaaS businesses. With vetted candidates delivered in just 4–6 weeks, it’s an ideal solution for urgent hiring needs and distributed teams.

Next, we’ll take a closer look at DistantJob to see how it takes remote talent acquisition a step further.

2. DistantJob

DistantJob is a boutique recruitment firm that connects U.S. companies with highly skilled remote IT professionals from Latin America and Eastern Europe. Unlike general staffing agencies, DistantJob focuses specifically on technical talent, making them a top choice for businesses seeking senior developers and IT specialists in 2025.

Their approach involves proactive headhunting, targeting candidates who meet precise technical and cultural requirements. This eliminates the hassle of sorting through irrelevant resumes.

Core Focus Areas

DistantJob's expertise lies in remote IT staff augmentation, with an emphasis on creating stable, technically proficient teams that excel in English communication. Their talent pool, drawn from Latin America and Eastern Europe, aligns well with U.S. time zones and work environments.

As of July 2025, they are actively filling roles such as FullStack .NET Developers, Level 3 MSP Engineers, Senior .NET Developers, SQL Developers, and Senior Software Engineers. The firm prioritizes long-term staffing solutions, making them ideal for companies looking to build permanent remote teams rather than handling short-term projects.

Staffing Model

DistantJob operates on a success-fee model, meaning clients only pay when a placement is successfully made. There are no upfront or hidden fees involved. Their pricing structure includes a flat service fee added to the developer's salary, with specific rates determined through a custom proposal.

This flat fee approach provides a more predictable and straightforward budgeting option compared to traditional placement fees.

Key Strengths

One of DistantJob’s standout features is its fully managed candidate filtering process. Their team actively searches for, vets, and interviews candidates to ensure they meet both technical and cultural requirements. This saves clients from the time-consuming task of reviewing countless resumes.

Additionally, DistantJob acts as an Employer-of-Record (EOR), handling global contracts, payroll, taxes, and HR compliance for their clients. This service simplifies the complexities of international hiring for U.S. companies.

Ideal Use Cases

DistantJob is an excellent fit for tech companies and software development firms needing senior-level IT professionals for permanent roles. Their focus on technical expertise and cultural compatibility makes them a strong choice for building long-term remote teams. However, businesses looking for non-technical talent or a broader range of skill sets may need to consider other agencies, as DistantJob specializes exclusively in IT and software development.

Next, we’ll take a closer look at Boldly, which offers a different approach to remote staffing.

3. Boldly

Boldly stands out as a top-tier service offering remote Executive Assistants for flexible part-time and full-time arrangements. They even include bilingual professionals fluent in both English and French.

Core Focus Areas

Beyond executive assistance, Boldly connects businesses with skilled professionals in areas like project management, bookkeeping, paralegal services, social media management, administrative support, customer service, CRM administration, scheduling, and email and calendar management.

4. BELAY

BELAY is a prominent remote staffing agency in the U.S., connecting businesses with highly skilled, U.S.-based professionals. The company has consistently been recognized for its excellence, earning a spot on the Inc. 5000 list for 10 straight years and receiving Inc.'s Best in Business award for its standout contributions to the staffing industry.

Core Focus Areas

BELAY focuses on three primary service categories:

• Virtual Assistant Services: These include executive assistance, administrative tasks, inbox management, project coordination, and social media scheduling.
• Financial Solutions: BELAY offers services like expense tracking, budgeting, and outsourced accounting, including CFO-level support.
• Marketing Assistants: These professionals handle social media content creation, scheduling, and broader marketing tasks.

What sets BELAY apart is its emphasis on pairing clients with specialists who have a deep understanding of American business practices.

Staffing Model

BELAY operates on a flat-fee structure, charging $1,380 per month for 30 hours of support. This model helps businesses cut down on in-house overhead costs.

The agency boasts an impressive 93% success rate in matching clients with the right professional on the first try, thanks to its human-powered matching process. By accepting only the top 3% of applicants, BELAY ensures a high standard of talent.

Key Strengths

BELAY's rigorous vetting process ensures clients receive professionals who are not only skilled but also adept at using AI tools strategically. As CEO Tricia Sciortino explains:

"We're leading the charge with AI-enabled, servant-hearted humans delivering solutions that help our clients climb higher."

Clients also benefit from managed service support, which includes personalized guidance from dedicated Client Success Consultants. This extra layer of support reduces the management workload for businesses. To further enhance confidence in their services, BELAY offers a "BELAY Guarantee", ensuring reliable matches and minimizing hiring risks.

Another standout feature is their speed. BELAY can connect clients with top-tier professionals in as little as one week - far faster than the 4-8 weeks often required for traditional in-house hiring. These strengths make BELAY an excellent choice for businesses seeking reliable, domestic expertise.

Ideal Use Cases

BELAY is particularly well-suited for mid-sized companies that need specialized, U.S.-based support. Their services are designed for busy leaders and growing organizations looking to delegate tasks and scale efficiently.

The agency’s fractional support model is a great fit for businesses requiring flexible staffing solutions without the need for full-time hires. By focusing on U.S.-based talent, BELAY ensures cultural alignment and domestic expertise, making it an ideal partner for companies that value these qualities in their remote workforce.

5. MyOutDesk

MyOutDesk has made a name for itself as a top remote staffing agency, offering subscription-based virtual assistant services. Since its inception in 2008, it has supported over 8,500 clients and helped businesses save an impressive $140 million in 2024 alone. The company takes care of employment logistics while providing pre-screened, high-quality talent.

Core Focus Areas

MyOutDesk specializes in connecting businesses with virtual assistants from the Philippines and Morocco, ensuring smooth integration with U.S. operations. Over the years, the agency has honed its expertise in several industries, with a particular emphasis on insurance companies since 2015. In the eCommerce sector, their clients reported an average improvement of $1.7 million to their bottom line in 2024.

Staffing Model

Using a flat monthly subscription model, MyOutDesk acts as the employer of record. This means they handle payroll, insurance, benefits, and time-off management, simplifying the complexities of international hiring. By using MyOutDesk, businesses can save up to 70% in employment costs compared to traditional in-house hires. This model also allows companies to scale their workforce quickly without being tied to long-term commitments, making it a perfect fit for businesses with fluctuating workloads.

Key Strengths

Each year, MyOutDesk evaluates over 125,000 applicants but accepts only 0.7%. This rigorous screening process ensures that clients receive top-tier virtual assistants. The company's deep expertise in the insurance and eCommerce industries means their talent pool is not only skilled but also well-versed in the specific workflows and processes of these sectors.

Ideal Use Cases

MyOutDesk is an excellent choice for small and medium-sized businesses looking for cost-efficient ways to expand their teams. Its subscription model, combined with its employer-of-record service, makes it especially appealing for companies needing consistent support while keeping operational costs low. The agency is particularly valuable for industries that require specialized expertise and scalable solutions.

Next, we’ll explore how Prialto approaches remote staffing with its own set of strengths.

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6. Prialto

Prialto is a managed virtual assistant service dedicated to providing executive assistants tailored for busy professionals and growing businesses. Since its inception in 2009, the company has become known for delivering consistent, reliable administrative support through a team-based model that ensures uninterrupted service.

Core Focus Areas

Prialto is all about executive-level administrative support, catering to professionals who need help with tasks like complex scheduling, travel arrangements, and project management. Their clients include executives, entrepreneurs, and senior managers across industries such as consulting, real estate, financial services, and technology.

Their virtual assistants handle a variety of responsibilities, including calendar management, email organization, research, and client communications. Unlike general staffing services, Prialto zeroes in on administrative tasks, offering a subscription-based model designed to simplify the hiring process.

Staffing Model

Prialto’s subscription plans start at $1,400 per month for part-time support. What makes them stand out is their team-based approach - each client is paired with a dedicated assistant who is backed by a support team. This ensures coverage during vacations, sick days, or periods of high demand.

Prialto takes care of payroll, benefits, and overall management, acting as the employer of record. This setup removes the hassle of managing remote employees while delivering professional-grade administrative support.

Key Strengths

Prialto’s rigorous vetting process includes multiple interviews, skills evaluations, and background checks to ensure high-quality hires. Their team-based structure guarantees 99.5% uptime, so clients are always covered, even if the primary assistant is unavailable.

All assistants operate during U.S. business hours and undergo thorough training in American business practices. Additionally, account managers provide ongoing oversight, ensuring that service quality remains consistent.

Ideal Use Cases

Prialto is best suited for established professionals and mid-to-large businesses that require dependable, high-quality administrative support. It’s particularly valuable for executives who frequently travel, juggle complex schedules, or manage intricate projects.

Businesses with annual revenues exceeding $1 million often find the service especially worthwhile, as the investment in premium administrative support can significantly boost productivity for key team members. The team-based model is ideal for organizations that can’t afford lapses in administrative coverage.

Next, we’ll take a closer look at how Double approaches the virtual assistant market with its own unique strategy.

7. Double

Double (Website: www.withdouble.com) is a U.S.-based virtual assistant service that specializes in providing dedicated, executive-level support. It’s tailored for busy professionals and executives who need help managing their daily administrative tasks efficiently. Positioned among the top remote staffing companies for 2025, Double focuses on delivering personalized, high-level assistance.

Core Focus Areas

Double’s primary goal is to connect executives with skilled remote assistants who can handle a variety of administrative tasks. Their service is designed for professionals seeking dependable and efficient support to simplify their workload, ensuring a smooth and productive workflow.

Staffing Model

Double operates on a subscription-based model, though specific pricing details are not disclosed.

Ideal Use Cases

Double is an excellent choice for professionals and businesses that prioritize consistent, customized executive assistance. It’s especially suitable for those who value having a dedicated remote assistant to handle their administrative needs seamlessly.

8. Equivity

Equivity (Website: www.equivityva.com) is a U.S.-based virtual assistant provider that focuses on legal, administrative, and marketing support. Since its founding in 2014, this remote-first company has gained recognition for delivering skilled professionals who are well-versed in the nuances of American business operations.

Core Focus Areas

Equivity places a strong emphasis on the legal industry. This is evident from its numerous Glassdoor job postings in September 2025, which highlighted various paralegal roles. Beyond legal services, the company also offers administrative and marketing support, as well as specialized assistance for sectors like finance and real estate. Job listings from July and August 2025 on Remote Rocketship further underscore its legal focus, with additional paralegal positions prominently featured.

This targeted approach defines its service model and ensures tailored support for specific industries.

Staffing Model

Instead of charging traditional placement fees, Equivity operates on a service-based model, offering ongoing virtual assistant support. The company tracks both hours worked and hours billed, suggesting a pricing structure based on time or service packages. This setup allows businesses to access expert assistance without the challenges of direct hiring or long-term employment commitments.

Key Strengths

Equivity is known for its rigorous candidate selection process, with only the top 3% of applicants making the cut.

CEO Eric Wall highlights the company's remote-first philosophy:

"We never integrated remote work - we started there! All of our employees have been remote since day one. Remote work made our business possible, not the other way around."

Ideal Use Cases

Equivity is an excellent choice for law firms of all sizes needing specialized paralegal support across various practice areas. Client feedback frequently praises the company for effectively pairing attorneys with experienced paralegals and providing excellent customer service. Additionally, small to medium-sized businesses in the finance and real estate sectors benefit from its reliable administrative support, which eliminates the need for full-time staff and the associated overhead costs.

9. Hire with Near

Hire with Near (Website: www.hirewithnear.com) is a remote staffing agency based in the U.S., dedicated to connecting businesses with skilled professionals from Latin America. Their nearshore staffing approach ensures overlapping work hours and a shared cultural context with U.S. companies, making collaboration smoother and more effective.

Core Focus Areas

Hire with Near specializes in placing talent in technical and creative roles. This includes software developers, designers, digital marketers, and customer support specialists. Their services cater to technology companies, e-commerce businesses, and digital agencies that prioritize close teamwork and efficient communication.

By focusing on Latin American professionals, the agency provides candidates who not only bring strong technical expertise but also understand the business environment of U.S. companies, bridging gaps in both skill and context.

Staffing Model

Hire with Near takes a hybrid approach to staffing, blending elements of direct placement with managed services. They offer flexible options like full-time permanent roles, contract-to-hire arrangements, and project-based staffing solutions.

Their pricing is straightforward, with transparent fee structures agreed upon upfront. This approach helps businesses plan their hiring budgets without worrying about unexpected costs that often come with percentage-based placement fees.

Key Strengths

One of the standout strengths of Hire with Near is their expertise in the Latin American talent market. This allows them to identify top-tier candidates who might not be easily found on larger global platforms. Their vetting process ensures candidates meet high standards of technical skill and English language proficiency, enabling smooth integration into U.S.-based teams.

Additionally, the agency places a strong emphasis on cultural fit. They understand that successful remote work goes beyond technical qualifications. Their screening evaluates a candidate's ability to work independently, communicate effectively in remote settings, and adapt to U.S. business practices.

Ideal Use Cases

Hire with Near is particularly valuable for small to medium-sized technology companies looking to expand their development teams without taking on the high costs of local hiring. Their nearshore model is especially appealing to startups aiming to scale quickly while keeping expenses in check.

E-commerce businesses and digital marketing agencies also benefit from their services, especially when they require professionals who can collaborate in real-time during overlapping work hours. This ensures seamless teamwork and efficient customer support, making Hire with Near an excellent partner for businesses needing reliable, skilled remote talent.

Comparison of Remote Staffing Models and Services

This guide highlights how business models, areas of expertise, and geographic focus differentiate the nine US remote staffing agencies reviewed. Each operates under unique models designed to meet various hiring needs and budgets. Understanding these distinctions can help businesses make informed decisions when selecting a partner for remote talent acquisition.

Pricing Models: Subscription vs. Placement Fees

One major difference among these agencies lies in their pricing structures. Agencies using placement fee models, such as DistantJob and Boldly, charge 15–25% of the candidate’s annual salary. For a position with a $60,000 annual salary, this means a fee between $9,000 and $15,000.

Subscription-based models, on the other hand, offer more predictable costs. For example, RemotelyTalents charges a flat monthly fee: $1,450 per month for its On-Demand Plan or $1,000 per month with a 12-month commitment under its Partner Plan. Similarly, agencies like BELAY and Prialto provide managed service subscriptions, which include ongoing support for roles like virtual assistants and other specialized staff.

These pricing structures give businesses flexibility depending on their hiring preferences and financial plans.

Specialization Areas: Executive Support vs. Technical Roles

Another key distinction is the type of roles these agencies focus on. Some, like BELAY, Prialto, and Double, specialize in executive support roles, offering services such as calendar management and administrative assistance for senior leaders.

In contrast, agencies like DistantJob and Hire with Near focus on technical roles, including software development, engineering, and IT. These agencies often incorporate technical assessments to ensure candidates meet specific skill requirements. For companies with broader staffing needs, generalist agencies like RemotelyTalents and MyOutDesk cover fields such as marketing, finance, operations, and business development, making them a flexible option.

Geographic Focus: Global Reach vs. Regional Expertise

Geographic focus is another factor that sets these agencies apart. Some, like Hire with Near, specialize in nearshore talent from Latin America, which offers advantages like time zone alignment and cultural compatibility with US businesses.

Others, such as RemotelyTalents, provide access to professionals from Europe and Latin America, emphasizing English proficiency and strong communication skills. Meanwhile, agencies like Boldly and BELAY primarily focus on domestic talent or international contractors who are already familiar with US business practices and compliance standards.

Comparison Table

Agency Type	Best For	Average Cost	Time to Hire
Subscription-based	Ongoing hiring needs	$1,000–$1,450/month	4–6 weeks
Placement fee	One-time specialized hires	15–25% of annual salary	6–8 weeks

Service Delivery Models: Managed vs. Direct Placement

The level of support provided by these agencies can vary significantly. Managed service providers, such as Prialto and BELAY, take a hands-on approach by offering services like performance management and quality assurance. This model works well for businesses seeking a more streamlined, hands-off experience.

On the other hand, direct placement agencies like DistantJob and RemotelyTalents focus on sourcing, vetting, and placing candidates directly onto the client’s payroll. This approach gives companies more control over their hires. Hybrid models, such as those offered by MyOutDesk, combine direct placement with optional ongoing management, allowing businesses to customize the level of support they receive.

Choosing the right service delivery model depends on factors like your internal HR capacity, budget, and long-term remote work goals. Subscription-based models are ideal for businesses with consistent hiring needs, while placement fee models are better suited for occasional, specialized roles.

Conclusion

To choose the best US remote staffing agency in 2025, it’s crucial to evaluate your company’s specific needs, budget, and growth objectives. The nine agencies highlighted in this analysis each bring unique strengths to the table, whether you’re looking for executive support, technical talent, or broader staffing solutions across multiple departments.

Take a close look at your hiring needs and financial considerations. For instance, hiring three remote professionals at $60,000 each would cost $36,000 in fees with a 20% placement model, compared to $12,000 total with a subscription-based model priced at $1,000 per month over 12 months.

Factors like team size, hiring frequency, and role specialization should heavily influence your decision. If your company plans to hire consistently, subscription-based models can offer predictable costs and scalable solutions. For technical roles, IT-focused agencies are a better fit, while executive support requirements align with administrative staffing specialists. On the other hand, generalist agencies provide the flexibility needed for hiring across diverse areas like marketing, finance, and operations.

The shift toward subscription-based remote staffing models signals a growing emphasis on cost transparency and predictability. As remote work continues to dominate, businesses are prioritizing agile and cost-efficient hiring strategies.

For companies aiming to build high-performing remote teams in 2025, subscription-based models stand out as a scalable and budget-friendly option. By carefully weighing these factors, you’ll be well-positioned to select a staffing solution that supports your company’s growth and operational goals.

FAQs

What should businesses look for when selecting a remote staffing agency in 2025?

When choosing a remote staffing agency in 2025, it's important to weigh a few essential factors to find the right match for your business. Start by looking at their industry expertise. Agencies with a strong background in your specific field or job roles are more likely to understand your needs and connect you with highly qualified candidates.

Next, take a close look at their recruitment process. How do they screen and vet candidates? Do they use advanced tools to ensure quality hires? These details matter when you're aiming for a reliable and efficient hiring process.

You should also consider the flexibility of their staffing models. Whether it’s subscription-based services or placement fees, the agency should offer options that align with your budget and business structure. Plus, it’s worth checking if they can scale their services as your company grows.

Lastly, make sure the agency adheres to U.S. employment laws. This not only helps you avoid legal headaches but also ensures smoother onboarding for your new hires.

What’s the difference between subscription-based staffing models and placement fee models in terms of cost and benefits?

Subscription-based staffing models offer businesses a steady and predictable monthly cost, making them a smart choice for companies planning to expand their remote teams. These models often come with the added benefit of ongoing access to a pool of pre-screened professionals, making it easier to hire flexibly without dealing with repeated charges.

On the other hand, placement fee models operate differently. They typically involve a one-time fee ranging from 15% to 25% of the new hire's annual salary. While this approach might be more budget-friendly for occasional or one-time hires, it can quickly add up for businesses with frequent or long-term hiring needs.

In summary, subscription-based models are ideal for businesses focused on steady team growth, while placement fee models cater better to companies with less frequent hiring requirements.

What are the benefits of hiring remote talent from regions like Latin America or Europe?

Hiring remote talent from regions like Latin America or Europe brings a range of benefits to the table. Latin America offers access to skilled professionals who often align well with the cultural dynamics of U.S. businesses. Plus, the overlapping time zones make communication easier and day-to-day collaboration more seamless. On top of that, hiring from this region can lead to cost savings of 30–50% compared to U.S. rates, while also providing local expertise that helps businesses break into new markets.

Europe, meanwhile, stands out for its highly educated talent pool and strong technical expertise. Bringing on remote professionals from Europe allows companies to tap into specialized skills and fresh perspectives that can spark creativity and boost competitiveness. Both regions provide an opportunity to build teams that are not only diverse but also adaptable, all while keeping costs in check and maintaining flexibility in operations.

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