Top 7 Staffing and Recruiting Companies for Hiring Remote Operations & VA Roles in 2026

Finding qualified remote operations professionals and virtual assistants (VAs) can be challenging, especially with growing demand in 2026. Staffing agencies simplify this process by sourcing, vetting, and onboarding top talent for roles like executive assistants, project managers, and back-office staff. Here's a quick look at the seven best agencies for hiring remote operations and VA roles:

• Remotely Talents: Focuses on Latin American and European talent, offering flexible hiring plans starting at $1,450/month.
• BELAY: U.S.-based professionals specializing in virtual assistance, bookkeeping, and project management. Pricing starts at $1,600/month.
• Boldly: Premium staffing with U.S. and European VAs hired as W2 employees. Plans start at $2,520/month for 40 hours.
• Wing Assistant: Offers global talent with pricing from $999 to $2,199/month, ideal for structured task management.
• Virtudesk: Connects businesses with remote administrative and VA professionals. Details available on their website.
• MyOutDesk: Focused on real estate, healthcare, and finance sectors, with services starting at $1,788/month.
• Magic: On-demand, 24/7 virtual assistant services starting at $10/hour, perfect for flexible support needs.

Each agency caters to different hiring priorities, from cost-effective offshore solutions to premium U.S.-based support. Whether you need full-time, part-time, or on-demand assistance, these agencies streamline the hiring process and help you find the right fit for your business needs.

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Why Use a Recruitment Agency for VA and Operations Roles?

When it comes to hiring remote virtual assistants (VAs) and operations professionals, finding the right balance between quality, speed, and cost can feel overwhelming. Recruitment agencies offer a range of benefits that make this process much easier and more efficient.

One of the biggest perks is access to pre-vetted talent. Agencies maintain extensive networks of candidates who have already undergone background checks and skills assessments. This means they can quickly provide you with a shortlist of professionals who meet your specific needs, whether it’s technical know-how, time zone compatibility, or fluency in English. No more drowning in a sea of resumes - just a focused list of top-tier candidates ready to hit the ground running.

Another major benefit is the time savings. For roles that require a high level of trust, like executive assistants or operations leads, the vetting process can be incredibly time-consuming. Agencies streamline this by leveraging their pre-screened talent pools, cutting what could take weeks or months down to just a few days. This allows business owners and managers to concentrate on growing their companies instead of getting bogged down in recruitment details.

Hiring internationally also comes with its own set of challenges, including compliance with local labor laws and managing risks. Agencies excel in navigating these complexities. They handle everything from payroll processing to intellectual property protections, ensuring your business avoids costly missteps like worker misclassification. For companies expanding into regions such as Latin America or Eastern Europe, this expertise is particularly valuable.

Finally, agencies often go beyond just filling a role by offering ongoing support. They can assist with onboarding, provide training resources, and even offer replacement guarantees if the initial hire doesn’t work out. For businesses without a dedicated HR team, this end-to-end service transforms remote hiring into a smooth and predictable process.

How We Selected These Agencies

Finding the right staffing agency for remote operations and virtual assistant (VA) roles required a careful and detailed process. We evaluated numerous agencies and narrowed down our list based on factors that matter most to founders, COOs, and operations managers in 2026.

We started by focusing on agencies specializing in operations and VA roles. This meant prioritizing firms that specifically place professionals like administrative assistants, executive assistants, customer support specialists, operations coordinators, and back-office staff - not just general remote workers. These roles require unique skills, such as managing calendars, proficiency with CRMs, cross-functional coordination, and executive-level communication. Agencies with expertise in these areas understand the nuances of these roles and can deliver candidates who meet these requirements. Evaluating each agency’s approach to candidate vetting was the next step.

Thorough vetting and screening processes were non-negotiable. We chose agencies that conduct multi-stage evaluations, including background checks, skills tests, and language proficiency assessments. The best agencies don’t just look at technical skills - they also assess soft skills to ensure candidates are ready to take on high-trust responsibilities effectively.

We also considered geographic reach and time zone compatibility. Agencies with strong talent networks in regions like Latin America, the Philippines, Eastern Europe, and the U.S. stood out. For instance, Latin American professionals often offer excellent time zone alignment with U.S. businesses, while the Philippines provides a vast pool of English-speaking talent. Some agencies even maintain a "warm bench" of pre-screened candidates, which helps businesses hire faster when needed.

Lastly, we factored in scalability, flexibility, and ongoing support. Growing remote teams require adaptable solutions, and the top agencies on our list offer a range of hiring options - whether full-time, part-time, or project-based. They also provide added benefits like replacement guarantees, performance tracking, and dedicated account managers to ensure smooth operations.

1. Remotely Talents

Website: remotelytalents.com

Remotely Talents is a Recruiting-as-a-Service (RaaS) platform designed to help U.S. businesses hire remote operations professionals and virtual assistants. They focus on sourcing talent from Latin America and Europe, ensuring time zone alignment and strong English skills for seamless collaboration.

Focus on Remote Operations and Virtual Assistant Roles

The platform specializes in roles such as operations coordinators, executive assistants, administrative support specialists, and back-office professionals. Their process goes beyond technical skills, emphasizing soft skills, communication, and readiness for remote work.

Talent Sourcing Across Latin America and Europe

Remotely Talents primarily recruits from Latin America and Europe. Latin American professionals provide excellent overlap with U.S. business hours, making real-time collaboration easy. Meanwhile, European candidates offer extended time zone coverage, enabling businesses to maintain operations across various schedules. This global reach is paired with a rigorous evaluation process to ensure high-quality hires.

Comprehensive Vetting and Screening

Their candidate screening process is thorough, evaluating not just technical expertise but also soft skills, communication style, cultural alignment, and reliability. They also assess candidates' ability to work remotely, including factors like internet stability, workspace setup, and proficiency with remote tools. This detailed approach minimizes turnover and ensures dependable hires for critical roles ^[4].

Flexible Hiring and Pricing Options

Remotely Talents offers three hiring plans to suit different business needs:

• On-Demand Plan: Priced at $1,450/month per role, this plan is ideal for short-term needs. It includes a 90-day replacement guarantee, and placements are typically completed within 7–20 days, depending on the subscription tier.
• Partner Plan: At $1,000/month with a 12-month commitment, this plan is designed for ongoing hiring needs. Businesses can make multiple hires without extra placement fees.
• Self-Service Option: For a one-time fee of $299, companies can promote job openings to a network of over 10,000 pre-vetted candidates for three months.

All plans include access to senior recruiters, weekly progress updates, and Slack-based communication, simplifying the process and eliminating traditional placement fees ^[4].

2. BELAY

Website: belay.com

BELAY connects businesses with virtual assistants, bookkeepers, social media managers, and project managers - all based in the U.S. This focus on domestic talent ensures compatibility with local business practices and communication styles^[3].

Expertise in Remote Support and VA Roles

BELAY goes beyond handling routine tasks. They specialize in matching businesses with skilled professionals for roles like executive assistance, bookkeeping, social media management, and project management^[7]. Their virtual assistants are positioned as strategic partners, offering more than just task management - an excellent fit for businesses looking to expand and streamline their operations^[7].

Long-Term Integration and Premium Service

BELAY emphasizes long-term placements, ensuring their virtual assistants become an integral part of a company’s workflow^[7]. While their services cater to businesses seeking specialized and reliable support, the premium pricing may not be ideal for startups operating on tight budgets^[7].

Commitment to U.S.-Based Talent

By exclusively recruiting U.S.-based professionals, BELAY ensures that their assistants are well-versed in local business practices, time zones, and cultural norms. This approach eliminates the need for adaptation and makes their team ready to contribute from day one. For businesses prioritizing domestic expertise and high-quality service, BELAY provides a dependable solution^[3].

3. Boldly

Website: boldly.com

Boldly offers a premium, subscription-based staffing service that stands out by hiring its virtual assistants (VAs) as W2 employees. This approach ensures stability and allows VAs to become deeply integrated into their clients' teams, creating a more cohesive working relationship^[7].

Expertise in Remote Support Roles

Boldly focuses on providing experienced professionals for long-term remote support. Their team includes executive assistants, project managers, marketers, and support staff. Job opportunities often feature positions like Bilingual and Virtual Executive Assistants. The company takes care of the entire hiring process and handles employment responsibilities, making it easier for businesses to access skilled remote talent^[8].

Talent Sourcing and Global Focus

Boldly sources its remote professionals from the U.S. and Europe, ensuring alignment with Western business practices and time zones. By hiring VAs as W2 employees, the company guarantees a reliable and committed workforce that seamlessly integrates into client operations^[7].

Service Model and Commitment to Stability

Boldly provides long-term, dedicated support, typically offering 20 to 40+ hours of assistance per month^[7]. As a premium staffing service, the company emphasizes consistency and reliability, catering to businesses that value a dependable and integrated remote workforce. Boldly's approach reflects the growing demand for stable and efficient remote hiring solutions as the workplace continues to evolve.

4. Wing Assistant

Website: wingassistant.com

Wing Assistant is a platform that connects businesses with highly vetted remote professionals through its proprietary workspace app. Founded in 2018, this company uses a tech-driven outsourcing approach to deliver its services^[2].

Tailored Services for Remote Operations and Virtual Assistant Roles

Wing Assistant provides a variety of service tiers to meet different business needs. Pricing starts at around $999 per month for general assistant services and goes up to $2,400 per month for specialized roles like Executive Assistants^[2]. The Customer Service Representative tier covers essential support channels such as chat, phone, and email. For more niche requirements, options like Real Estate Assistants handle tasks such as CRM updates and coordinating property showings^[2]. These tiered offerings allow Wing Assistant to cater to a wide range of operational needs across industries.

Sourcing Talent Globally for U.S. Businesses

The platform primarily recruits talent from the Philippines, with additional programs based in Latin America. LATAM-based assistants are priced between $1,399 and $2,199 per month, making them an attractive option for U.S. companies that require seamless collaboration during standard business hours^[2].

Subscription-Based Service Model and Features

Wing Assistant uses a subscription-based "People-as-a-Service" model, where assistants are employed or contracted by Wing, and clients effectively gain access to their services^[2]. All interactions and task management are centralized in Wing's Workspace app, which also includes built-in task-tracking tools and support from a dedicated success manager. However, unused hours do not roll over, and clients must adhere to a non-solicitation clause that can extend up to three years^[2]. This setup is particularly well-suited for businesses that prioritize structured oversight, detailed reporting, and compliance - making it a strong fit for industries with stringent regulations^[2].

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5. Virtudesk

Website: virtudesk.com

Virtudesk wraps up our list with a streamlined approach that encourages businesses to dig deeper into their staffing solutions.

The company specializes in linking businesses with remote professionals for administrative tasks and virtual assistant roles. While details about their candidate screening, placement process, and training programs are sparse, you can explore more by visiting their website at virtudesk.com.

6. MyOutDesk

Website: myoutdesk.com

MyOutDesk focuses on providing well-structured, compliance-driven virtual assistant (VA) services tailored to enterprise-level teams in real estate, healthcare, and finance.

Expertise in Remote Operations and VA Support

MyOutDesk is designed for large-scale teams in industries like real estate, healthcare, and finance, where seamless HR and compliance support are critical. Their services emphasize predictable and process-driven assistance to meet the demands of these sectors ^[2].

Global Talent Pool and Time Zone Considerations

The company sources its virtual assistants primarily from the Philippines. While this means working across a 12–15-hour time difference, clients benefit from skilled professionals at a cost-effective rate ^[2].

Thorough Vetting and Training Programs

MyOutDesk doesn’t just recruit talent - it invests in preparing them through a rigorous process. Their "MOD University" program includes structured training and DISC profiling to ensure candidates align with client needs. Additionally, the company manages HR and payroll for all VAs, simplifying administrative tasks for clients. While 60–70% of fees go toward management, training, and overhead, this approach guarantees consistent, enterprise-level service ^[2].

7. Magic

Website: getmagic.com

Magic offers a modern, tech-savvy approach to virtual assistant services, combining on-demand support with 24/7 availability. It’s tailored for founders and operations teams who need quick, reliable help without delay.

Expertise in Remote Operations and Virtual Assistant Roles

Magic specializes in providing Virtual Assistants (VAs) and Personal Assistants for tasks that require immediate attention. Designed for leaders who want to delegate without the hassle of managing a full team, Magic integrates seamlessly with tools like API and Slack. This means you can assign tasks like calendar management, email sorting, research, and administrative work directly through the platforms you’re already using - streamlining your workflow in real time ^[1].

Global Talent with U.S.-Based Operations

Operating with a USA/Remote model, Magic sources talent from around the globe while maintaining its U.S.-based infrastructure. This setup ensures 24/7 coverage, which is especially helpful for teams working across different time zones or needing after-hours assistance ^[1].

Flexible Pricing and Placement Options

Magic uses a pay-as-you-go pricing structure, starting at just $10 per hour. This makes it a budget-friendly choice for startups or small teams exploring virtual assistant support for the first time. The service focuses on flexible, on-demand placements rather than long-term commitments, making it perfect for founders looking to offload tasks without adding permanent staff ^[1][6].

Remote Operations & VA Hiring Trends in 2026

The year 2026 has brought a noticeable shift in how businesses approach remote operations and virtual assistant (VA) hiring. Companies now see cross-border staffing as a fundamental part of their strategy, with distributed teams becoming the standard. In this setup, remote VAs have become an essential resource for scaling operations effectively ^[2].

One major trend shaping this landscape is the growing importance of language proficiency. U.S. companies are increasingly turning to LATAM-based assistants, favoring those with C1+ English skills and a strong cultural fit. This preference stems from the ability to collaborate in real time during standard business hours, a significant advantage over regions like the Philippines or India, where time zone differences of 12–15 hours can complicate communication ^[2]. Agencies are responding to this demand by prioritizing bilingual candidates for key roles ^[8].

The responsibilities of VAs have also grown well beyond basic administrative tasks like calendar management. Today’s VAs are taking on specialized roles in areas such as eCommerce operations, CRM management, bookkeeping, content management, and customer success. With AI tools handling repetitive tasks, agencies are now focusing on training VAs in platform-specific skills for tools like Shopify, HubSpot, Salesforce, and Notion. Additionally, there’s a strong emphasis on developing human-centric skills like judgment and problem-solving. This shift from generalist to specialist reflects clients’ expectations for VAs who can seamlessly integrate into existing workflows and tools ^[9].

Another noteworthy development is the emphasis on continuous training and long-term placements. Agencies are investing in career development initiatives to attract and retain top-tier talent while ensuring their teams remain equipped for the future. Beyond skills, time zone compatibility and cultural alignment remain crucial for successful placements. By carefully matching VAs to the needs of U.S.-based teams, agencies ensure smooth collaboration and natural communication. This focus on workflow compatibility, rather than just geographic proximity, has become a key factor in avoiding mismatched hires and ensuring effective partnerships ^[2].

Agency Comparison Table

Here’s a breakdown of seven agencies, highlighting their specialties, geographic focus, role types, pricing, and ideal client profiles. This table helps you quickly compare options and determine which agency fits your needs.

The table condenses key details, making it easier to compare how each agency caters to different hiring needs in remote operations and virtual assistant roles.

Pricing and Collaboration
Costs vary significantly - from Magic’s $10/hour on-demand model to Boldly’s $2,520/month premium package. Geographic focus also plays a role in pricing and collaboration. Agencies like Remotely Talents and Wing Assistant, based in Latin America, offer better alignment with U.S. time zones, while MyOutDesk, operating out of the Philippines, provides cost-effective options despite a time gap of 12–15 hours ^[2].

Choosing the Right Agency
Your choice depends on your priorities. For U.S.-based support with strict compliance needs, BELAY stands out. If you need premium, fractional support, Boldly could be a better fit. Looking for real-time collaboration? Agencies like Remotely Talents and Wing Assistant offer LATAM talent for seamless time zone alignment. On the other hand, MyOutDesk is ideal for cost-conscious businesses needing offshore support, while Magic delivers flexible, 24/7 assistance. Evaluate your budget, operational goals, and oversight preferences to find the best match.

Conclusion

This guide highlights how specialized staffing agencies simplify and speed up the remote hiring process. As remote work and virtual assistant (VA) roles become central to modern operations, these agencies play a key role in making distributed teams a reality. The shift toward remote work is here to stay, with companies increasingly relying on agencies to connect them with pre-vetted talent. In fact, some agencies can help businesses onboard entire remote teams in less than 30 days ^[1].

Each agency brings its own strengths to the table, catering to different hiring priorities. For U.S.-based support with a focus on compliance, BELAY offers team members across 48 states. If you're looking for high-level fractional roles, Boldly specializes in executive-level assistance. For businesses targeting cost-effective solutions and time zone alignment, LATAM-focused agencies like Magic provide 24/7 on-demand support.

When selecting an agency, consider factors like budget, time zone compatibility, and the level of oversight your team requires. Remote hiring through agencies can reduce operating costs by as much as 70% compared to local hiring ^[1]. Think about whether you need full-time, part-time, or project-based staff, and whether maintaining direct control over employment relationships is vital for your long-term goals.

The right staffing partner does more than just fill roles - they offer end-to-end solutions, from recruitment to ongoing support ^[1]. With their ability to improve retention rates and save valuable time, these agencies provide a worthwhile investment. By choosing an agency that aligns with your remote team strategy, you can streamline your hiring process and set the stage for faster business growth.

FAQs

What are the benefits of using a staffing agency to hire remote operations professionals and virtual assistants?

Using a staffing agency to find remote operations professionals and virtual assistants comes with a range of benefits. For starters, these agencies connect you with a global network of pre-screened talent. This means you get professionals who already have the right skills, can work within your time zone, and are fluent in English - making collaboration smooth and hassle-free.

Another big plus? Staffing agencies handle the heavy lifting of the hiring process. From sourcing and screening to onboarding, they take care of it all. This not only saves you a lot of time but also spares you the effort of managing these tasks yourself.

On top of that, they help minimize hiring risks. Agencies ensure compliance with local employment laws and offer cost-efficient solutions - sometimes cutting costs by as much as 70% compared to traditional hiring. If you're looking to grow your remote team quickly and efficiently, partnering with a staffing agency can be a smart move.

How do staffing agencies guarantee the quality and reliability of remote talent?

Staffing agencies play a key role in guaranteeing the quality and dependability of remote talent through thorough vetting processes. These processes often involve background checks, skill assessments, and detailed interviews designed to evaluate both technical abilities and essential soft skills like communication, time management, and the ability to thrive in a remote setting.

Beyond these evaluations, agencies also consider practical elements such as time zone alignment, reliable internet connectivity, and a candidate's self-motivation to ensure they can handle the unique challenges of remote work. Many agencies go even further by providing continuous training opportunities and tracking performance over time. This helps maintain a high level of professionalism and ensures businesses can rely on skilled and committed remote professionals.

What should I look for in a staffing agency when hiring remote talent?

When bringing remote talent on board, prioritize agencies that have a solid understanding of your industry and a proven history of successful placements. It's crucial to assess their recruitment process to confirm they rigorously evaluate candidates for their skills, experience, and compatibility with your team dynamics.

Look into their regional or global reach to ensure they can align with your time zone and language preferences. Additionally, check their capability to manage compliance, payroll, and onboarding efficiently. Partnering with a dependable agency can save you significant time and help you secure top-tier remote professionals who seamlessly integrate into your team.

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